VA Index — The Virtual Assistant Index

Healthcare virtual assistant companies

Every company here is listed with the rate it publishes, the contract terms it publishes, and the exact wording it uses about HIPAA. Where a company publishes nothing, we say so and list the pages we looked at.

Read the BAA column first — and read who signs it. Almost every provider mentions HIPAA training. Far fewer say who the Business Associate Agreement is actually between, and that is the part with legal weight.

“With the provider” means the company signs the BAA with your practice — it is the business associate and carries the obligation. “With the assistant” means the company advises you to sign a BAA with the individual offshore contractor. The company is then not a party to it, and if that person mishandles PHI, your practice is holding the agreement — and the exposure.

Both are written in the language of HIPAA compliance. They are not the same offer. Ask any provider to send you the actual agreement before you sign.
Filter
Staff in
Sort

Company From /hr Lock-in Staff in Assistants are BAA is with
Ataraxis $11.00 Verified
i

$11.00 comes from this sentence on their site:

“Pre-vetted offshore staffing starting at $11/hr” https://ataraxismgmt.com/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//hipaa/services/hire-hipaa-compliant-virtual-assistants/helping-a-solo-therapy-practice-hire-a-hipaa-compliant-virtual-assistant/virtual-assistant-cost

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//hipaa/services/hire-hipaa-compliant-virtual-assistants/helping-a-solo-therapy-practice-hire-a-hipaa-compliant-virtual-assistant/virtual-assistant-cost

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//hipaa/services/hire-hipaa-compliant-virtual-assistants/helping-a-solo-therapy-practice-hire-a-hipaa-compliant-virtual-assistant/virtual-assistant-cost

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//hipaa/services/hire-hipaa-compliant-virtual-assistants/helping-a-solo-therapy-practice-hire-a-hipaa-compliant-virtual-assistant/virtual-assistant-cost

That the company does not publish this is itself worth knowing.
BizVA Not disclosed Not stated
i
Nothing published. We looked at 4 pages and found no statement about this:
//about/how-it-works/support

That the company does not publish this is itself worth knowing.
No minimum Verified
i

No minimum comes from this sentence on their site:

No Contracts.” https://bizva.com/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 4 pages and found no statement about this:
//about/how-it-works/support

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 4 pages and found no statement about this:
//about/how-it-works/support

That the company does not publish this is itself worth knowing.
With the assistant Stated
i

With the assistant is what this company states, in these words:

“Clients should have their Virtual Assistant(s) sign Business Associate Agreements.” https://bizva.com/support
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
Care VMA Health $9.00 Verified
i

$9.00 comes from this sentence on their site:

“Hire Virtual Medical Assistants | HIPAA-Compliant, From $9/hr | Care VMA Health” https://carevmahealth.com/
Checked 2026-07-25
No minimum Verified
i

No minimum comes from this sentence on their site:

No long-term contracts” https://carevmahealth.com/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 5 pages and found no statement about this:
//pricing/about/about-us/hipaa

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 5 pages and found no statement about this:
//pricing/about/about-us/hipaa

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 5 pages and found no statement about this:
//pricing/about/about-us/hipaa

That the company does not publish this is itself worth knowing.
Cool Blue VA $9.95 Verified
i

$9.95 comes from this sentence on their site:

“Cool Blue VA Medical Virtual Assistants offers an affordable rate starting at $9.95 per hour for customer service virtual assistants.” https://coolblueva.com/frequently-asked-questions/
Checked 2026-07-25
No minimum Verified
i

No minimum comes from this sentence on their site:

No contracts, no fees, or hidden charges. You can cancel anytime without cost.” https://coolblueva.com/frequently-asked-questions/
Checked 2026-07-25
Philippines Verified
i

Philippines comes from this sentence on their site:

“All our Virtual Assistants are local Filipinos and are governed by the Philippines' Data Privacy Act of 2012.” https://coolblueva.com/frequently-asked-questions/
Checked 2026-07-25
registered nurses Verified
i

registered nurses comes from this sentence on their site:

“Many are registered nurses in the Philippines.” https://coolblueva.com/frequently-asked-questions/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 5 pages and found no statement about this:
//about/how-it-works/social-media-marketing-pricing/frequently-asked-questions

That the company does not publish this is itself worth knowing.
DentVia Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
No minimum Verified
i

No minimum comes from this sentence on their site:

“There are no long-term commitments or hidden fees.” https://dentvia.com/pricing
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
DocVA Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//faq/about/how-it-works/services/facts

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//faq/about/how-it-works/services/facts

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//faq/about/how-it-works/services/facts

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//faq/about/how-it-works/services/facts

That the company does not publish this is itself worth knowing.
With the assistant Stated
i

With the assistant is what this company states, in these words:

“We recommend that all of our clients have their VAs sign Business Associate Agreements.” https://docva.com/faq
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
Global Hola $8.00 Verified
i

$8.00 comes from this sentence on their site:

“Starting at $8/hour (full-time basic support), we find and manage all types of support roles from marketing to operations for your business.” https://globalhola.com/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 5 pages and found no statement about this:
//pricing/about/how-it-works/services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 5 pages and found no statement about this:
//pricing/about/how-it-works/services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 5 pages and found no statement about this:
//pricing/about/how-it-works/services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 5 pages and found no statement about this:
//pricing/about/how-it-works/services

That the company does not publish this is itself worth knowing.
Hello Rache $9.50 Verified
i

$9.50 comes from this sentence on their site:

“Flat-rate pricing at $9.50 per hour.” https://hellorache.com/
Checked 2026-07-25
No minimum Verified
i

No minimum comes from this sentence on their site:

No long-term contracts. No setup fees.” https://hellorache.com/
Checked 2026-07-25
Philippines Verified
i

Philippines comes from this sentence on their site:

“Work with licensed nurses and healthcare professionals in the Philippines trained and vetted as dedicated Virtual Medical Assistant Professionals” https://hellorache.com/
Checked 2026-07-25
licensed nurses Verified
i

licensed nurses comes from this sentence on their site:

“Work with licensed nurses and healthcare professionals in the Philippines trained and vetted as dedicated Virtual Medical Assistant Professionals” https://hellorache.com/
Checked 2026-07-25
With the assistant Stated
i

With the assistant is what this company states, in these words:

“We also recommend that you have the virtual assistant sign a Business Associate Agreement just as you would any other contractor that may have access to PHI” https://hellorache.com/faq
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
HelpSquad Not disclosed Not stated
i
Nothing published. We looked at 2 pages and found no statement about this:
//how-it-works

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 2 pages and found no statement about this:
//how-it-works

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 2 pages and found no statement about this:
//how-it-works

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 2 pages and found no statement about this:
//how-it-works

That the company does not publish this is itself worth knowing.
With the provider Stated
i

With the provider is what this company states, in these words:

“Because HelpSquad is a US-based company, your Business Associate Agreement is with us, not with an offshore VA or agency.” https://helpsquad.com
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
MedCore Solutions Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
No minimum Verified
i

No minimum comes from this sentence on their site:

“Month-to-month contracts, no minimums, and replacement at no charge if the placement isn't working.” https://medcoresolutions.com/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Unclear Stated
i

Unclear is what this company states, in these words:

“HIPAA certified, SOC 2 certified, BAA-ready.” https://medcoresolutions.com/
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
Medical Virtual Assistant (MVA) $9.50 Verified
i

$9.50 comes from this sentence on their site:

“$9.50 per hour” https://medicalvirtualassistant.us/
Checked 2026-07-25
No minimum Verified
i

No minimum comes from this sentence on their site:

“No upfront cost, and no long-term contract required.” https://medicalvirtualassistant.us/faq
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/faq/about/about-us/services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/faq/about/about-us/services

That the company does not publish this is itself worth knowing.
With the provider Stated
i

With the provider is what this company states, in these words:

“Yes, we sign a BAA at the organizational level before any work begins.” https://medicalvirtualassistant.us/faq
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
MEDVA Not disclosed Not stated
i
Nothing published. We looked at 7 pages and found no statement about this:
//pricing/faq/about-us/security/services/about-us/contact-us

That the company does not publish this is itself worth knowing.
No minimum Verified
i

No minimum comes from this sentence on their site:

No setup fees. No long-term commitments required to begin.” https://www.medva.com/resources/blogs/pricing/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 7 pages and found no statement about this:
//pricing/faq/about-us/security/services/about-us/contact-us

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 7 pages and found no statement about this:
//pricing/faq/about-us/security/services/about-us/contact-us

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 7 pages and found no statement about this:
//pricing/faq/about-us/security/services/about-us/contact-us

That the company does not publish this is itself worth knowing.
MedVirtual $10.00 Verified
i

$10.00 comes from this sentence on their site:

“Starting at $10/hour” https://www.medvirtual.ai/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/faqs/about-us/hipaa-compliant/contact-us

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/faqs/about-us/hipaa-compliant/contact-us

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/faqs/about-us/hipaa-compliant/contact-us

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/faqs/about-us/hipaa-compliant/contact-us

That the company does not publish this is itself worth knowing.
My Mountain Mover Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
With the provider Stated
i

With the provider is what this company states, in these words:

“A signed HIPAA Business Associate Agreement (BAA) is part of the contract we provide to all our healthcare clients” https://mymountainmover.com
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
My Virtual Scribe $10.00 Verified
i

$10.00 comes from this sentence on their site:

“Our virtual assistant and remote scribe services are fixed at just $10 per hour” https://myvirtualscribe.us/
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 12 pages and found no statement about this:
//pricing/plans/rates/faq/faqs/about/about-us/how-it-works/hipaa/compliance/security

That the company does not publish this is itself worth knowing.
Staffing For Doctors Not disclosed Not stated
i
Nothing published. We looked at 8 pages and found no statement about this:
//pricing/faq/about/about-us/how-it-works/services/hipaa-notice

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 8 pages and found no statement about this:
//pricing/faq/about/about-us/how-it-works/services/hipaa-notice

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 8 pages and found no statement about this:
//pricing/faq/about/about-us/how-it-works/services/hipaa-notice

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 8 pages and found no statement about this:
//pricing/faq/about/about-us/how-it-works/services/hipaa-notice

That the company does not publish this is itself worth knowing.
With the provider Stated
i

With the provider is what this company states, in these words:

“Our obligations arise through Business Associate Agreements (BAAs) executed with our client healthcare practices.” https://staffingfordoctors.com/hipaa-notice
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
Virtual RNS $12.00 Verified
i

$12.00 comes from this sentence on their site:

“We charge a flat rate of $12 per hour.” https://virtualrns.com/medical-scribing
Checked 2026-07-25
Not disclosed Not stated
i
Nothing published. We looked at 4 pages and found no statement about this:
//about-us/how-it-works/frequently-asked-questions

That the company does not publish this is itself worth knowing.
Philippines Verified
i

Philippines comes from this sentence on their site:

“We run a thorough NBI background check and make sure that they have a clean record in the Philippines.” https://virtualrns.com/medical-scribing
Checked 2026-07-25
Registered Nurses Verified
i

Registered Nurses comes from this sentence on their site:

“We only hire Registered Nurses https://virtualrns.com/medical-scribing
Checked 2026-07-25
With the assistant Stated
i

With the assistant is what this company states, in these words:

“We also recommend that you have the virtual registered nurse sign a Business Associate Agreement just as you would any other contractor that may have access to PHI” https://virtualrns.com/frequently-asked-questions
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
Virtual Staffing Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/about-us/how-it-works/services/hipaa-compliant-virtual-assistant-services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/about-us/how-it-works/services/hipaa-compliant-virtual-assistant-services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/about-us/how-it-works/services/hipaa-compliant-virtual-assistant-services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 6 pages and found no statement about this:
//pricing/about-us/how-it-works/services/hipaa-compliant-virtual-assistant-services

That the company does not publish this is itself worth knowing.
With the provider Stated
i

With the provider is what this company states, in these words:

“We establish Business Associate Agreements (BAAs) with all healthcare clients.” https://virtualstaffing.com/hipaa-compliant-virtual-assistant-services
Checked 2026-07-25 We report this claim as published. We have not audited it — ask for written proof before you sign.
Virtual Teammate Not disclosed Not stated
i
Nothing published. We looked at 3 pages and found no statement about this:
//about/services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 3 pages and found no statement about this:
//about/services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 3 pages and found no statement about this:
//about/services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 3 pages and found no statement about this:
//about/services

That the company does not publish this is itself worth knowing.
Not disclosed Not stated
i
Nothing published. We looked at 3 pages and found no statement about this:
//about/services

That the company does not publish this is itself worth knowing.

What to check before you sign

These are the questions medical practices report asking. Where a column above exists for one, it is because buyers said it changed their decision.

A signed company-level BAAAsk for the document, not a sentence on a web page. A per-assistant BAA is not the same thing, and “HIPAA certified” is not a BAA.
Who carries the liabilityIf an assistant mishandles PHI, does the agency carry it, or does it fall back on your practice?
Which EHR, specifically“Experience with EHRs” is not an answer. Ask which systems and for how long.
Cover when your assistant is outSick days, holidays, resignation. A structured provider has a documented backup plan; a vague answer is worth knowing before you start.
What the first 30 days look likeIf the onboarding answer is unclear, the ramp-up will be slower and more disruptive than you expect.
Access scopeAn assistant should only see the patient data their tasks require. Unnecessary PHI exposure is a violation on its own.